WOB UK Terms and Conditions

1.    Definitions

1.1    In these Terms, the following expressions have the following meanings:

Event:  an event, such as a networking event, conference, masterclass, mentoring or workshop;
Fee: the sums payable for certain Services, including an Event and certain Post a Board Position Service options;
Materials: all materials provided to you or accessed by you under the Services;
Member:  an individual who has registered with WOB on the Website; and an individual who accesses WOB through a corporate membership;
Post a Board Position Service: the paid service options provided to Members for a Fee in respect of a board vacancy more particularly described here
Registration Form: a form to be completed to become a Member of WOB or to register to attend an Event;   
Services: the services provided by us, including content access, consultancy services, the Vacancy Board, Post a Board Position Service and Events; 
Terms:  these terms and conditions;
we, our, us:  WOB UK LTD a company registered in England and Wales, under company registration number 07894819 and registered office at 27 Old Gloucester Street, London, WC1N 3AX; 
Vacancy: the vacant position at the Member’s organisation;
Vacancy Board: the list of vacancies on the Website posted by Members accessible to WOB paid for subscriber Members;
Website:  the website located at www.womenonboards.net;
WOB: Women on Boards; and
You: any user of the Website or a Service, including a Member.
1.2    When we use the words "writing" or "written" in these Terms, this will include email unless we say otherwise.

1.3 Including means including but not limited to.

1.4 A reference to a statute or statutory provision is a reference to it as it is in force for the time being, taking account of any amendment, extension or re-enactment and includes any subordinate legislation for the time being in force made under it.

2.    Our contract with you

2.1  These are the Terms on which you can access and use our Website and our Services.

2.2 You must register as a Member to attend an Event and/or to post a vacancy on the Vacancy Board.  Membership of WOB is free.  However, you must pay a Fee to access certain further Services as set out here.

2.3    Please ensure that you have read these Terms carefully and check that the details on the Registration Forms are complete and accurate before you submit them.  If you think that there is a mistake, please contact us.

2.4    These Terms, our Privacy Policy  and any Registration Form constitute the whole agreement between us. If there is any conflict between these documents, the following order of precedence shall prevail: these Terms, our privacy policy, the Registration Form.

2.5  If you have any questions or if you have any complaints, please contact us. You can contact us by emailing us at contact@womenonboards.co.uk.

3.    Changes to terms

3.1    We may revise these Terms from time to time at our discretion for technical or legal reasons, or because the needs of our business have changed.

4.    Accessing the website

4.1 We will use reasonable endeavours to make the Website available to you at all times.  However, there may be occasions when access to the Website may be interrupted, including for scheduled maintenance or upgrades, for emergency repairs, or due to failure of telecommunications links and/or equipment.

4.2 You should treat your log-in details as confidential, and you must not share them with any third party. We have the right to disable any log-in details, at any time, if in our opinion you have failed to comply with any of the provisions of these Terms.

4.3 You are responsible for making all arrangements necessary for you to have access to the Website.   

4.4 We accept no responsibility for adverts contained within the Website. If you agree to purchase products and/or services from any third party who advertises in the Website, you do so at your own risk. The advertiser, and not us, is responsible for such products and/or services and if you have any questions or complaints in relation to them, you should contact the advertiser.

4.5 The Website may contain links to websites or apps operated by third parties.  We do not have any influence or control over any such third party websites or apps and we are not responsible for and do not endorse any third party websites or apps or their availability or content.

5.    Uploading material to the website

5.1 Whenever you make use of a feature that allows you to upload material to our Website, including the Vacancy Board, creating profiles, or to make contact with other Members of WOB, you must comply with our Acceptable Use Policy.   

5.2 Any material you upload to the Website will be considered non-confidential and non-proprietary, and we have the right to use, copy, distribute and disclose to third parties any such material for any purpose. We also have the right to disclose your identity to any third party who is claiming that any material posted or uploaded by you breaches their intellectual property rights, or their right to privacy.

5.3 We are not responsible, or liable to any third party, for the content or accuracy of any materials posted by any other user of our Website.

5.4  We do not monitor all postings to the Website, but we have the right to remove any material or posting you make on our Website for any reason, including if in our opinion, such material does not comply with the content standards set out in our Acceptable Use Policy.

5.5 You must not misuse our Website by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our Website, the server on which our Website is stored or any server, computer or database connected to our Website. You must not attack our Website via a denial-of-service attack or a distributed denial-of service attack. If you breach this provision, you would commit a criminal offence under the Computer Misuse Act 1990 (as amended). We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our Website will cease immediately.

6.    Linking to our website

6.1 You may link to the home page of our Website, provided you do so in a way that is fair and does not damage our reputation or take advantage of it, but you must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.

6.2 You must not establish a link from any website that is not owned by you.

6.3 We reserve the right to withdraw linking permission without notice. The website from which you are linking must comply in all respects with the content standards set out in our Acceptable Use Policy.

7.    Fee

7.1 The Fee may change at any time, but any changes will not affect Services that have already been paid for.

7.2 The Fee stated on the Registration Form or elsewhere on the Website includes VAT. If the rate of VAT changes then this change in VAT will be reflected in any Fee payable upon renewal of your membership of WOB.

7.3 Access to certain Services will take effect only when we have received the Fee due in full.   If you do not pay the Fee by the due date, we may claim costs and interests on such overdue sum in accordance with the Late Payments of Commercial Debts (Interest) Act 1998; or suspend your membership, including your entitlement to enjoy the benefit of the Services, with immediate effect until you have paid any outstanding amounts.

7.4   If you select the Pay Later option on the Registration Form when registering for an Event, you must provide payment within 7 working days of submitting the Registration Form, or on the day of the WOB Event, whichever is earlier. You shall not be entitled to attend an Event unless and until you have paid the applicable Fee in full.

7.5          The Fee for Post a Board Position Service is due in full, in advance and is non-refundable.

8.    Events

8.1    When attending an Event, you shall comply with all security, health and safety and all other instructions relating to the venue where the Event is being held and you shall not record or photograph all or part of the Event without our consent.

8.2    You agree that for reasons outside of our control, the date and/or time of the WOB Event and/or the location of the Event may need to be changed. In such circumstances, we shall notify you with the new date, time and/or location as the case may be.  

8.3    If we are unable to re-schedule an Event, we shall refund you the Fee.

9.    Vacancy Board

9.1 The Vacancy Board is provided for information purposes only.  We do not seek to introduce work-seekers to recruiters and/or hirers or vice versa, in respect of any specific vacancy or otherwise. We do not act as an employment agency and/or an employment business for the purposes of the Vacancy Board.

9.2 We may contact Members with information about postings on the Vacancy Board from time to time.  If you do not wish to receive such information, please contact us at contact@womenonboards.co.uk.

9.3 Where a vacancy is listed on our Vacancy Board we will provide contact details for the recruiter or hirer who has issued the advertisement and you should contact the recruiter or hirer directly for any further information on the role.

9.4 From time to time we may agree to assist an organisation seeking a candidate for a particular role.  In such circumstances, we shall contact our Members who may be suitable for the role, and ask if they would like us to pass their details on to the organisation. We will provide a Member’s contact details to the organisation only if they agree that we may do so.

9.5  Any information provided by us is provided free of any representations by us as to the suitability of a candidate for a role or the suitability of a role for a particular candidate.
9.6 Post a Board Position Paid Service

9.6.1      Any registered Member can purchase the paid Post a Board Position Service at any time. Once the Fee has been paid, we shall review the content you provide to us for the position that is to be the subject of the Post a Board Position Service.  We may ask you for further information about the position and your business generally.  When we are reasonably satisfied that the position contains all appropriate information, we shall upload the position to the Vacancy Board and we shall begin to provide the Post a Board Position Service.  If at any time you wish to amend details of the position, please notify us accordingly.

9.6.2      As part of the paid Post a Board Position Service, we contact Members with information about positions that we think might interest them.  If you do not wish to receive such information, please contact us at contact@womenonboards.co.uk.   If a Member we have contacted agrees that they would like to be considered for the position we shall either encourage the Member to contact the position poster, or we shall share Member details as appropriate. 
9.6.3      Whilst we  shall act with reasonable skill and care in providing the Post a Board Position Service, Members  accept  that we cannot and do not warrant that we will find a suitable Member for each position and/or that any Member referred will be suitable for a position.

9.6.4 On receipt of the contact details of another Member, you shall comply with all applicable laws and regulations relating to the processing of personal data, including the Data Protection Act 2018 and the General Data Protection Regulation 2016.  Without prejudice to this obligation, you shall treat all personal data and other information relating to another Member as confidential and keep all such information secure, and not share such data with any third party, or use such data for any purpose except to consider the Member’s suitability for the position.

9.6.5 Notwithstanding any other provision of these Terms, you shall satisfy yourself as to the suitability of any Member for a position. All normal, prudent checks should be carried out including identity checks, checking qualifications and experience.

10.    Intellectual property rights

10.1  We are the owner or the licensee of all intellectual property rights in the Materials.   

10.2 We grant to you the right to use and review the Materials for your own personal use.  If your membership is part of a corporate membership, you may draw the attention of others within your organisation to the Materials.  

10.3  You must not modify the Materials in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text. Our status (and that of any identified contributors) as the authors of Material must always be acknowledged.

10.4 If you wish to make any use of Material other than that set out above, please address your request to contact@womenonboards.co.uk.

11.    Our liability to you

11.1    You acknowledge and agree that the Materials are provided for information only and do not constitute advice or recommendation by WOB. We do not warrant or represent that any result or objective shall be achieved, be achievable or be attained whatsoever by use of the Website, including the Vacancy Board.

11.2 To the maximum extent permitted by law (a) WOB disclaims all liability whatsoever, whether arising in contract, tort (including negligence) under statute or otherwise in relation to the Website, the Services and the Materials; and (b) all implied warranties, terms and conditions relating to the Website, the Services and the Materials (whether implied by statute, common law or otherwise), including any warranty, term or condition as to accuracy, completeness, reliability, satisfactory quality, performance, fitness for purpose, availability and non-infringement are excluded.  

11.3 We shall have no liability in contract, tort (including negligence), under statute or otherwise, as a result of or in connection with the Website, the Services and/or the Materials for any indirect or consequential loss or damage incurred by any user including but not limited to (a) loss of income or revenue; (b) loss of business; (c) loss of profits or contracts; (d) loss of anticipated savings; (e) loss of data; (f) loss of goodwill; and/or (g) wasted management or office time

11.4    If, notwithstanding provision of this Clause 11, we are liable to you whether in contract, tort (including negligence and breach of statutory duty) or otherwise, our maximum liability shall not exceed the Fees paid by you during the previous 12 months for the Service that is the subject of the claim.

11.5   We do not exclude or limit in any way our liability for (a) death or personal injury caused by our negligence; (b) fraud or fraudulent misrepresentation; and/or (c) any other loss that cannot lawfully be excluded.

12.    Your cancellation rights

12.1    We do not have a refund policy for Members, including the Fee for Post a Board Position Service, except in the case of exceptional circumstances. However we will consider any request for a refund of the Fee for a Member if you write to us, setting out the reasons why you believe you are entitled to a refund. Our aim is to always treat people fairly.

12.2    If you give us written notice under Clause 12.1, we may refund any Fee paid (or part thereof) by you if, in our opinion and at our sole discretion, exceptional circumstances apply.

12.3    If you wish to cancel your attendance at an Event, you must contact us by email or telephone and the following policy will apply to all Events EXCEPT the Getting to the C-Suite Programme:

12.3.1    Full refunds for WOB Events (excluding Getting to the C-Suite) are available if notice is given up to three business days (72 hours) prior to the event.  

12.3.2    For cancellations where notice is given less than three business days (72  hours) but more than 24 hours prior to the event, a credit for attendance at another similar WOB Event is given.

12.3.3    Cancellations within one business day or less will not receive any refund or credit, however you may substitute someone to come in your place.  

12.3.4    In the case of exceptional circumstances a refund will be considered if You write to Us, setting out the reasons why you believe you are entitled to a refund.

12.4    If you wish to cancel your attendance at the Getting to the C-Suite Programme you must contact us by email or telephone and the following policy will apply:

12.4.1    Full refunds for the Getting to the C-Suite programme are available if notice is given up to 21 days prior to the event.  

12.4.2    For cancellations where notice is given less than 21 days prior to the event, a credit for attendance at another WOB Event will be given or you may substitute someone to come in your place.

13.    Our cancellation rights

We may cancel your membership of WOB at any time with immediate effect by giving you written notice if:

13.1    you do not pay us when you are supposed to as set out in clause 7; or

13.2    you breach these Terms in any material way and you do not correct or fix the situation within the period of time that we ask you to do so.

14.    Information about us and how to contact us

14.1 If you wish to contact us in writing, or if any clause in these Terms requires you to give us notice in writing, you can send this to us by email to contact@womenonboards.co.uk, by hand, or by pre-paid post to WOB UK Ltd at 27 Old Gloucester Street, London, WC1N 3AX.  

14.2 If we have to contact you or give you notice in writing, we will do so by email, by hand, or by pre-paid post to the address you provide to us.

15.    Other important terms

15.1    We may transfer our rights and obligations under these Terms to another organisation, and we will use reasonable endeavours to notify you in writing if this happens, but this will not affect your rights or our obligations under these Terms.

15.2    You may only transfer your rights or your obligations under these Terms to another person if we agree in writing.

15.3    This contract is between you and us. No other person shall have any rights to enforce any of its terms.

15.4    Each of the Clauses of these Terms operates separately. If any court or relevant authority decides that any of the Clauses are unlawful, the remaining Clauses will remain in full force and effect.

15.5    If we fail to insist that you perform any of your obligations under these Terms, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived our rights against you and will not mean that you do not have to comply with those obligations. If we do waive a default by you, we will only do so in writing, and that will not mean that we will automatically waive any later default by you.

15.6    These Terms are governed by English law. You agree to submit to the exclusive jurisdiction of the English courts.