WOB UK Terms and Conditions

1.    Definitions

1.1    When the following words with capital letters are used in these Terms, this is what they will mean:

Event Outside Our Control”    is defined in clause 11.2;
Event Registration Form”    means the electronic form on our website used to register and pay for a WOB Event;
Membership Period”    a period of one, two or three years (depending on the length of membership chosen) commencing on the date on which your Subscription Fee is paid;
Membership Subscription”    your subscription for membership of WOB UK LTD;
Registration Form”    means either an Event Registration Form or a Subscription Form;
Services”    the Subscriber Services or Supplementary Services as set out in yur Registration Form;
Subscription Fee”    means those sums payable for membership of WOB UK LTD;
Subscriber Services”    means those Services which you must pay for by way of a Subscription Fee in accordance with clause 7 before we provide them to you;
Supplementary Services"    means those services such as a WOB Event which you must pay for in addition to any Subscription Fee;
Subscription Form”    means the electronic form on our website used to subscribe and pay for membership of WOB UK LTD
Terms”    the terms and conditions as set out in this document;
We/Our/Us”    WOB UK LTD is a company registered in England and Wales, under company registration number 07894819 and whose registered office is 7 St James Place, London SW1A 1NP.  The Company’s registered VAT number is 137 2578 01;
Website”    means www.womenonboards.net ;
WOB Event”    means an event (such as a networking event, conference, masterclass, mentoring or workshop) provided by WOB UK LTD;

1.2    When We use the words "writing" or "written" in these Terms, this will include email unless We say otherwise.

2.    Our contract with you

2.1    These are the Terms which govern the legal relationship between you and Us and set out how We supply Services to you.

2.2    Please ensure that you have read these Terms carefully and check that the details on the Registration Forms and these Terms are complete and accurate before you submit the forms to Us.  If you think that there is a mistake, please contact Us to discuss and please ask Us to confirm any changes in writing to avoid any confusion between you and Us.

2.3    These Terms apply if you have subscribed and paid for membership of WOB UK LTD or if you have registered and paid for a WOB Event.

2.4    We consider that these Terms and the Registration Form constitute the whole agreement between you and Us.

2.5    These Terms will become binding on you and Us when we receive your payment for a Membership Subscription or WOB Event, at which point a contract will come into existence between you and Us.

2.6    If any of the terms set out in the Registration Form conflict with any of these Terms, the Registration Form will take priority.  

3.    Changes to terms

3.1    We may revise these Terms from time to time in the following circumstances:

3.1.1    changes in how We accept payment from you;

3.1.2    changes in relevant laws and regulatory requirements;

3.1.3    changes to the Subscriber Services that We offer.

3.2    If We have to revise these Terms under clause 3.1, We will notify you in writing, as soon as possible of any changes to these Terms before they take effect. You can choose to cancel this contract in accordance with clause 12.

4.    Provision of Subscriber Services

4.1    We will supply the Subscriber Services to you during your Membership Period.

4.2    We will make every effort to complete the Services on time. However, there may be delays due to an Event Outside Our Control. See clause 11 for Our responsibilities when an Event Outside Our Control happens.

4.3    We may have to suspend the Services if We have to deal with technical problems, or to make improvements agreed between you and Us in writing to the Services. Where reasonably possible, We will contact you to let you know in advance where this occurs.

4.4    If you do not pay Us for the Subscriber Services when you are supposed to as set out in clause 7, We may suspend your Membership, including your entitlement to enjoy the benefit of the Services, with immediate effect until you have paid Us any outstanding amounts.

5.    Supplementary Services

Supplementary Services are not included in the Subscription Fee and accordingly you must provide payment to Us in accordance with clause 7 (in addition to any Subscription Fee) before we will provide you with the Supplementary Services.

6.    If there is a problem with the services

6.1    In the unlikely event that there is any defect with the Services please contact Us and tell Us as soon as reasonably possible. We will use reasonable endeavours to deal with your complaint as quickly as possible.

6.2    If you have any questions or if you have any complaints, please contact Us. You can contact Us by emailing Us at contact@womenonboards.co.uk.

6.3    As a consumer, you have legal rights in relation to the Services. Advice about your legal rights is available from your local Citizens' Advice Bureau or Trading Standards office. Nothing in these Terms will affect these legal rights.

7.    Price and payment

7.1    To receive the Services you must provide payment when you submit your Registration Form.

7.2    The price of the Services will be set out in the Registration Form. Our prices may change at any time, but price changes will not affect Services that have already been paid for.

7.3    The prices stated on the Registration Form include VAT. If the rate of VAT changes then this change on VAT will be reflected in any fee payable upon renewal of your Membership.

7.4    If you select the Pay Later option on the Registration Form when registering for an event, you must provide payment within 7 working days of submitting the Registration Form, or on the day of the event, whichever is earlier, in order to secure a place at the event.

7.5    If you select the Pay Later option on the Registration Form when completing a Membership Subscription, your membership will only become active once payment has been received and identified by us.

7.6   If the Services are made available as an online recording, your payment covers your personal usage of the recording only.

8.    Membership renewals

Membership will expire on the 1st or 2nd anniversary (“Anniversary Date”) dependant on the subscription level chosen on the Registration Form.  Memberships will automatically expire on the relevant Anniversary Date unless renewed.

9.    Our liability to you

9.1    If We fail to comply with these Terms, We are responsible for loss or damage you suffer that is a foreseeable result of Our breach of the Terms or Our negligence, but We are not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if they were an obvious consequence of our breach or if they were contemplated by you and Us at the time we entered into this contract.

9.2    In the unlikely event that any property belonging to you is damaged in the course of Our providing the Services to you, We will make good any damage to your property caused by Us. However, We are not responsible for the cost of repairing any pre-existing faults or damage to your property. Neither are We responsible for the cost of repairing any damage to your property caused by third parties including those parties who may be carrying out the Services such as hosting networking events.

9.3    We do not exclude or limit in any way Our liability for:

9.3.1    death or personal injury caused by Our negligence or the negligence of Our employees, agents or subcontractors;

9.3.2    fraud or fraudulent misrepresentation;

9.3.3    breach of the terms implied by section 2 of the Supply of Goods and Services Act 1982 (title and quiet possession);

9.3.4    breach of the terms implied by sections 3, 4 and 5 of the Supply of Goods and Services Act 1982 (description, satisfactory quality, fitness for purpose and samples); and

9.3.5    defective products under the Consumer Protection Act 1987.

10.    Information on Board Vacancies

10.1.    We provide information on Our website about board positions and vacancies which may be of interest to Our members as part of Our Services.  This service is provided for information purposes only.  We do not seek to introduce work-seekers to recruiters and/or hirers or vice versa, in respect of any specific vacancy or otherwise.

10.2.    We may provide your contact details to third parties to provide you with information about board positions, vacancies and services which may be of interest to you.  Further information and details of how to opt out can be found in Our Privacy Policy.

10.3.    Any information provided by Us by any method is provided free of any representations by Us as to the suitability of a candidate for a role or the suitability of a role for a particular candidate.

10.4.    Where a vacancy is listed on Our website We will provide contact details for the recruiter or hirer who has issued the advertisement and you should contact the recruiter or hirer directly for any further information on the role.

11.    Events Outside Our Control

11.1    We will not be liable or responsible for any failure to perform, or delay in performance of, any of Our obligations under these Terms that is caused by an Event Outside Our Control.

11.2    An Event Outside Our Control means any act or event beyond Our reasonable control. Such events include, without limitation, the inability of a third party to provide any Service to you on our behalf.

11.3    If an Event Outside Our Control takes place that affects the performance of Our obligations under these Terms:

11.3.1    We will contact you as soon as reasonably possible to notify you; and

11.3.2    Our obligations under these Terms will be suspended and the time for performance of Our obligations will be extended for the duration of the Event Outside Our Control. Where the Event Outside Our Control affects Our performance of Services to you, We will restart the Services as soon as reasonably possible after the Event Outside Our Control is over.

12.    Your cancellation rights

12.1    WOB UK LTD does not have a refund policy for Membership Subscriptions except in the case of exceptional circumstances. However we will consider any request for a refund of the Subscription Fee if You write to Us, setting out the reasons why you believe you are entitled to a refund. Our aim is to always treat people fairly.

12.2    If you give Us written notice under clause 12.1 We may refund any Subscription Fee paid (or part thereof) by you if, in Our opinion and at Our sole discretion, exceptional circumstances apply.

12.3    If you wish to cancel your attendance at a WOB Event, the following refund policy will apply:

12.3.1    Refunds for WOB Events are available if notice is given by email or telephone up to three business days (72 hours) prior to the event.  

12.3.2    For cancellations where notice is given less than three business days (72  hours) prior to the event, a credit for attendance at another similar WOB Event is given.

12.3.3    Cancellations within one business day or less will not receive any refund or credit, however you may substitute someone to come in your place.  

12.3.4    In the case of exceptional circumstances a refund will be considered if You write to Us, setting out the reasons why you believe you are entitled to a refund.

13.    Our cancellation rights

13.1    We may have to cancel the provision of any specific Services before those Services start. This may be due to an Event Outside Our Control. We will promptly contact you if this happens.

13.2    If We have to cancel any specific Service and you have made payment in advance for the Services which have been cancelled, We will refund these amounts to you.

13.3    We may cancel this contract at any time with immediate effect by giving you written notice if:

13.3.1    you do not pay Us when you are supposed to as set out in clause 7; or

13.3.2    you break the contract in any other material way and you do not correct or fix the situation within 14 days of Us asking you to in writing.

14.    Information about us and how to contact us

If you wish to contact Us in writing, or if any clause in these Terms requires you to give Us notice in writing, you can send this to Us by email to contact@womenonboards.co.uk, by hand, or by pre-paid post to WOB UK Ltd at 7 St James Place, London SW1A 1NP.  We will confirm receipt of this by contacting you in writing. If We have to contact you or give you notice in writing, We will do so by email, by hand, or by pre-paid post to the address you provide to Us when requesting Services.

15.    How we may use your personal information

15.1    We will use the personal information you provide to Us to:

15.1.1    provide the Services including networking services which may require Us to pass on your details to other Members;

15.1.2    process your payment for such Services; and

15.1.3    inform you about similar products or services that We provide, but you may stop receiving these at any time by contacting Us.

15.2    The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your application, request or order, the processing of your payment details and the provision of support services. By giving Us your personal data, you agree to this transfer, storing or processing.  We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with our Privacy Policy.

16.    Other important terms

16.1    We may transfer Our rights and obligations under these Terms to another organisation, and We will always notify you in writing if this happens, but this will not affect your rights or Our obligations under these Terms.

16.2    You may only transfer your rights or your obligations under these Terms to another person if We agree in writing.

16.3    This contract is between you and Us. No other person shall have any rights to enforce any of its terms.

16.4    Each of the paragraphs of these Terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in full force and effect.

16.5    If We fail to insist that you perform any of your obligations under these Terms, or if We do not enforce Our rights against you, or if We delay in doing so, that will not mean that We have waived Our rights against you and will not mean that you do not have to comply with those obligations. If We do waive a default by you, We will only do so in writing, and that will not mean that We will automatically waive any later default by you.

16.6    These Terms are governed by English law. You and We both agree to submit to the non-exclusive jurisdiction of the English courts.